Project Administrative Assistant
Duties and Responsibilities:
• Provide daily administrative assistance to PRO Group Leader
• Set-up and track projects to completion, including monthly PM billings
• Work with Project Group Leader, TG and PRO Group Admin on manpower assignments
• Reporting and tracking of monthly bids for follow-up
• Project correspondence, filing and file management
• Process incoming and outgoing mail and overnight express deliveries
• Monitor MSA’s (Master Subcontract Agreements)
• Maintain project bid calendars
• Prepare subcontractor bid invitations, follow-ups, bid insurance & bonding requirements and bid form preparation
• Collect and submit monthly CTC to accounting
• Monitor monthly PM forecast updates
• Monitor and order blueprint copy machine supplies
• Assist PM’s with project set-up as required
• Assist PM’s with project submittals as required
• Assure that PM monthly billings are completed and submitted to Accounting
Notes:
1. ** A strong personality is required as this person will be the de facto “leader” of the group as the Group Leader’s assistant
2. Will need to work very closely and get along with the PRO Group Admin
3. The “…manpower assignments” duty above is a dispatching function that will, at the outset, involve a lot of collaboration among the parties listed. It is hoped that, over time, the function will me predominately handled by the Admins with some oversight from the Group Leader.
Compensation:
Competitive salary range commensurate with education and experience.
Apply directly to Vince Morreale by calling (716) 632-1500 and/or sending your resume in Word format to: vmorreale@dcmstaffing.com. Please list your subject line as: "Project Admin Candidate: (Your Name)".
